Executive PA to the Chair

Term: 2 years – July 26 to July 28

We are seeking an Executive PA to the Chair to provide voluntary support to the Chair of the Board.

With our current restricted hours of administration, the Chair is currently picking up administrative tasks that do not fit within that role. All board members are operational, which means that they are ‘doing’ not ‘directing’.

Executive assistance is needed to support the Chair in all the administrative tasks, projects and Board activity to free up the Chair to focus on value adding initiatives for the membership.

Are you highly organised and detail-oriented? Do you enjoy providing structured administrative and executive support in a professional environment?

This role is pivotal in ensuring the smooth running of Board operations. You will work closely with the Chair to create data reports for Board Meetings and support the administration that goes on behind the scenes of both Impact! and the Speaking Business Summit.

About You

• You are organised, discreet and confident supporting senior leaders.
• You have excellent written and verbal communication skills.
• You are highly organised, able to manage multiple tasks and meet deadlines.
• You have experience in producing clear, accurate data and preparing professional documents.
• You can work confidentially and handle sensitive information with discretion.
• You are proactive, able to anticipate needs and support the Chair effectively.
• You are comfortable liaising with Board members, volunteer leaders and other
  stakeholders.

Experience in executive support or working with committees is desirable but not
essential.

The PSA is committed to diversity, equity and inclusion and welcomes applications from all suitably qualified candidates, regardless of background or identity.

The Role

This is a voluntary position providing direct administrative support to the Chair of the
Board.

Eligibility: This role is open to Associates, Professional Members and Fellows.

Responsibilities include:

• Preparing up to date information, briefing documents and supporting materials for Board meetings.
• Assisting with Google Drive maintenance and uploading documents in a timely manner.
• Assisting with Impact! and SBS conferences and regional events.
• Using Singable to ensure all RPs and VPs and other volunteers have the correct documentation signed.
• Assisting with the annual recruitment process.
• Liaising with Board members and volunteer leads to assist in the smooth running of the PSA
• Maintaining the Action log and Decision log for the Board and co-ordinating with Board Members.

Why This Role Matters

During a time of reduced hours within the office team, the Chair oversees a number of administrative elements for Regions and Conferences, as well as preparing the minutes from Board Meetings.

As Executive PA to the Chair, you will play a key role in enabling the Board to operate efficiently and effectively, ensuring that data is presented for Board meetings and providing essential support which allows the Chair and Board to focus on strategic leadership and advancing the PSA’s mission.

If you are interested in this role please speak with PSA UK and Ireland Chair: Yvonne Emery: [email protected] 0333 444 8910

The PSA is committed to continuing to make diversity, equity, and inclusion part of everything we do. We welcome applications from all interested parties and all qualified parties will receive consideration without regard to sex, gender (identity or expression), age, race, disability, religion, sexual orientation, pregnancy or marital status.

Applications will open on 8 May and close on 23 May. Following the application deadline, interviews will take place between 25 May and 12 June.