Venue Accessibility Form

Your name*

First Last

Your email*

Your phone number*

About your venue

Venue name*

Venue address*

Address Line 1 Address Line 2 City County / State / Region Post code Country

Who is the person on duty at the event and how do we contact them?

First Last

Person on Duty: Phone Number

Person on Duty Email Address

Contact name at venue with responsibility for accessibility and health and safety*

First Last

Email address of contact*

Venue Photos

Please upload photos of the venue and the room we will be in as this will help our delegates.

Accepted file types: pdf, doc, docx, Max. file size: 50 MB.

What signage is in place for the venue and our event*

What types of lighting are installed in the outdoor spaces of your venue? (e.g., LED, solar-powered, motion sensor)*

What security measures are in place in the outdoor areas of your venue? (e.g., surveillance cameras, security personnel, access control systems)*

Do you have a contact for AV support throughout the event?*

yes
no

How can we reach them?*

Is there natural or artificial lighting in the meeting room?*

Natural
Artificial
Both

How is the artificial lighting controlled?*

Can you turn off some of the lights?*

Yes
No

Are there big windows*

Yes
No

Can Users control the blinds?*

Yes
No

How is the temperature controlled?*

Accessibility

Is there easy access to a toilet?*

Yes
No

Do you have accessible toilets?*

Yes
No

Does the accessible toilet have an emergency red cord to enable visitor to call for help in an emergency?*

Yes
No

If yes, is it easily accessible should someone fall or is it between the toilet and the wall?*

Yes
No

Does the venue have electric hand dryers with an option to use paper towels?*

Yes
No

Does the venue have a working hearing induction loop system?*

Yes
No

Can a hearing induction loop be hired and how many working days notice does the venue require to do this?*

Is there an evacuation chair?*

Yes
No

If not, is there an evacuation point for people with mobility issues to use to await the fire service?*

Yes
No

Does the venue have a lift?*

Yes
No

Do you require delegates or visitors to let you know the size and weight of their wheelchairs due to the lift safety requirements?*

Yes
No

What size is your lift?*

What is the capacity of the lift?*

What are the dimensions of the lift?*

Is there step-free access into the building?*

Yes
No

What arrangements are in place for visitors using wheelchairs?*

If someone has an issue entering the venue, do you have a contact number so they can obtain assistance?*

Yes
No

Please confirm the contact number*

If not may we suggest using WelcoMe (https://www.wel-co.me/) to assist visitors to your venue so they may have an excellent experience.*

Food

Please can you confirm all members of staff have current food hygiene certificate's*

Yes
No

How much flexibility is there with the food? If someone asks for a sandwich with no filling, can you do that?*

Yes
No

How do you manage catering for people with allergies and intolerances?*

What procedure's do you have for management of food preparation and handling for people with food allergies?*

How do you label food and refreshments?*

First Aid and Emergencies

Do you have an epi-pen/autoinjector on site?*

Yes
No

Who is trained to use this?*

Do you have a defibrillator on site?*

Yes
No

Please detail who can use this and where it is located*

During the event/meeting are there any scheduled testing of fire alarms or fire evacuation drills?*

Yes
No

How does our responsible person at the event contact the first aider/venue staff member in case of emergency?*

Personal Emergency Evacuation Plan

Please upload a copy of your Personal Emergency Evacuation Plan for delegates that require one so we understand what should happen should an emergency arise.

Accepted file types: pdf, doc, docx, Max. file size: 50 MB.

Any further information you wish to add?

When I submit this form, I understand that the PSA will process my information in accordance with its Privacy Notice.

Phone

This field is for validation purposes and should be left unchanged.

About your venue

Accessibility

Food

First Aid and Emergencies

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